CONSTITUTION AND BY-LAWS OF THE
AMERICAN FORK YOUTH BASEBALL LEAGUE

ARTICLE I – NAME

This organization shall be known as the American Fork Youth Baseball League, a non-profit organization. The letters AF shall represent American Fork, the city in which this league resides.

ARTICLE II – OBJECTIVE

A. The objective of the American Fork Youth Baseball, in common with Babe Ruth League, is to implant firmly in the boys/girls the ideals of good sportsmanship, honesty, loyalty, courage and reverence, so that they may become better, stronger and happier boys/girls and will grow to be clean, good, healthy and productive young men/women.
B. To provide a safe, fun and rewarding opportunity for all boys/girls desiring to play baseball regardless of their ability level, social status, race, background or economic level. Every boy/girl deserves the opportunity to play on a fair playing field.
C. To achieve our objectives by providing supervised athletic games. The supervisor shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary and the molding of future men/women of prime importance

ARTICLE III – BASIC POLICIES

A. American Fork Youth Baseball shall be governed by the constitution as set forth and ratified by a majority of league members in attendance at the annual meeting.
B. The constitution may be amended by 2/3 majority vote of the Board of Directors and presented for ratification at the annual meeting.
C. The league bylaws will be ratified annually by a majority of the Board of Directors prior to league tryouts.
D. With a majority vote, the Board of Directors shall have the authority to suspend any member, manager or assistant whose conduct is considered detrimental to the best interest of the league.
E. The President, upon evidence of the misconduct of any boy/girl in the league, in relations to the league, shall within 48 hours, notify the player’s agent and the manager of the team for which boy/girl is a member.
a. Said manager of the player shall appear in the capacity of an advisor with the boy/girl before at least 3 appointed members of the Board of Directors, to include the player agent, within three days of the notification of the player agent and manager, for disciplinary action. Said disciplinary action may consist of:
i. Warning
ii. Probation
iii. Expulsion
F. Each year, Managers will be selected by the Board of Directors, with the following objectives in mind:
a. Does he/she have time to spend with the team?
b. Does he/she have a specific team in mind?
c. Does he/she have team interests in mind?
d. Is he/she willing to treat each player fairly in keeping the leagues objective in mind?
e. Is he/she 18 years or older?
f. Previous managers will be given precedence over other applicants with equal qualifications provided no major complaints or violations of league policy.
g. Parents of league members will be given precedence over other applicants, if given equal qualifications.
h. The Board of Directors reserves the right to appoint whomever they feel can best further the interests of the league, the team and participants involved, and thereby refuse applicants without cause.
i. Current Major League Managers will be selected or dismissed for the next year before the annual awards ceremony at the end of each year.
G. Managers, coaches, Board of Directors, or members who fail to follow league policies may, by a majority vote of the Board of Directors, be given one letter of reprimand with a second offense constituting grounds for immediate dismissal and replacement, The Board of Directors reserves the right to dismiss without the aforementioned letter of reprimand depending upon the offense, such as criminal offenses.
H. The official playing rules as published by Babe Ruth League shall be binding on the league, except where expressly modified by the American Fork Youth Baseball bylaws.

ARTICLE IV – MEMBERSHIP

A. A player member is any boy/girl meeting the requirements as to age and residence set forth in the rules of the Babe Ruth League shall be eligible for playing membership in the league.
B. A member is any person actively interested in furthering the objectives of the American Fork Youth Baseball that lives within the league boundaries and has paid annual league dues.
C. League boundaries are those of American Fork High School.
D. Only registered members of the league may participate in any league administrative capacity or election.
E. Registration for membership is not complete until the registration fee is paid. Registration fees shall be determined by the Board of Directors, and must be paid for or otherwise arranged for before tryouts and the drafts are held. This also applies to returning players in the major league division. Under no circumstance shall a boy/girl play in a league game before the appropriate fees have been paid or otherwise arranged for.
F. The league president shall have sole responsibility in decisions regarding the wavier of fees because of hardship on the family for boy/girl to play in the league. This matter shall be kept in strict confidence.
G. A copy of the league constitution and by laws will be available upon request for a nominal charge; Babe Ruth League rule books will also be available at cost.

ARTICLE V – GOVERNMENT

A. The Board of Directors shall govern the league.
B. The Board of Directors shall be as follows: President, two Vice Presidents, 11-12 Vice President, 9-10 Vice President, and Major League Managers.
C. The President and Board of Directors shall be nominated prior to closing ceremonies by the board of directors and approved by a majority vote of the members at the closing ceremonies for the following year. Offices within the Board of Directors will be determined at the first Board Meeting following sustaining vote of the members. Major League Managers retained will be announced to the members at the annual awards ceremony.
D. The Working Board shall consist of the Board of Directors, Secretary, Treasurer, Players Agent, Equipment Manager, Groundskeeper, Head Scorekeeper, Snack Bar Manager, Public Relations/Sponsorship Manager, Players Agent, and Rookie Vice President
E. The Working Board shall be appointed as soon as possible under the direction of the League President and Board of Directors.
F. The President of the league shall serve as chairman of the Board of Directors.
G. The Board of Directors shall have the authority to vote on matters concerning the league by majority vote of a quorum of the Directors present at a properly called meeting.
H. A quorum of the Board of Directors shall consist of majority of the active Board of Directors.
I. Working board members, excluding the Board of Directors, do not have a vote.
J. Any board member, upon failing to fulfill his/her required duties will be given a letter of reprimand to be filed with the area representative of the Babe Ruth League. Second offenses will constitute impeachment proceedings within 48 hours and the Board of Directors will select a replacement.
K. Any member that has been impeached will be ineligible to hold offices or manage a team in any capacity.
L. President and secretary/treasurer cannot be members of the same common household.
M. All coaches must be approved by the Board of Directors prior to involvement in any games.

ARTICLE VI – DUTIES OF THE OFFICES

A. President:
a. Shall be the executor of decisions made by the Board of Directors.
b. The chief executive officer of the league, (subject to the control of the remaining members of the Board of Directors) and shall have general responsibility and supervision of the affairs of the league organization. He/she shall act as a member of all standing committees.
c. He/she shall oversee procurement of all equipment and other items.
d. Presides at all meetings of the Board of Directors and shall be primarily responsible for executing such policies and procedures that may from time to time be established by the Board of Directors.
e. Shall (with the assistance if the Treasurer) prepare and submit an annual budget to the Board of Directors for its approval and be responsible for the proper execution thereof.
f. Represent the league organization at any district, national or other baseball program of which the Organization is associated.
g. Assure that all necessary permits are attained to allow the efficient operation of the league organization regarding fields, fund raising, snack stand and opening day parade activities.
h. Shall (with the assistance of the Vice Presidents) examine the application and supporting proof-of-age document of every player candidate and certify to the age and residence eligibility before the player may be accepted for tryouts and/or selection.
i. Along with the Vice Presidents, preside over the tryouts, draft and selection of All-Stars for all the divisions.
B. Major Vice President:
a. Supervise and be responsible for the administration and functioning of the teams in the major league
b. Advise the board of problems or matters requiring attention which affect these items.
c. Perform other duties as assigned by the president. In absence of higher authority, he shall assume the duties of the president as required.
C. Minor 11-12 Vice President:
a. Supervise and be responsible for the administration and functioning of the teams in the 11-12 minor league
b. Advise the board of problems or matters requiring attention which affect these items.
c. Perform other duties as assigned by the president.
D. Minor 9-10 Vice President:
a. Supervise and be responsible for the administration and functioning of the teams in the 9-10 minor league
b. Advise the board of problems or matters requiring attention which affect these items.
c. Perform other duties as assigned by the president.

E. Rookie 7-8 Vice President:
a. Supervise and be responsible for the administration and functioning of the teams in the 7-8 pee wee league
b. Advise the board of problems or matters requiring attention which affect these items.
c. Perform other duties as assigned by the president.
F. Major/Minor Player Agent:
a. Maintain complete personnel records and team rosters, including player changes, draft picks, etc.
b. Mediate in personnel disputes and acts as liaison for the teams needs and problems.
c. Direct and administrate the all-star balloting procedures as directed by the president according to the by-laws of the league.
d. Fulfill any other responsibilities as directed by the president and assumes required responsibilities in the absence of the higher authority.
G. Secretary:
a. Be responsible for recording the activities of the league organization and maintaining appropriate files, mailing lists and necessary records.
b. Maintain a list of the members of the Board of Directors, committee members, managers and coaches.
c. Give notice, keep the minutes, maintain records and conduct such correspondence as may be required of all Board of Director and committee meetings of the league organization.
d. Be responsible to make players and parents aware of registration, tryouts, schedule changes, and other applicable information the President or the boards deems necessary.
H. Treasurer:
a. The chief financial officer and the chief accounting officer of the league organization.
b. Shall be in charge of the league organization's financial affairs and shall safeguard all funds, securities, and valuable papers.
c. Keep full and accurate records thereof.
d. Report on the financial affairs at each meeting of the Board of Directors.
e. Assist the President in the preparation of an annual budget for submission to the Board of Directors.
f. Receive all monies and securities and deposit these funds in a depository approved by the Board of Directors.
g. Monitor and administer the monies allocated to the operation of the snack stand, umpires, equipment, procurement, fund raising activities, etc..
h. Perform other duties and powers as may be delegated by the President.
I. Groundskeeper:
a. Shall be in charge of keeping the ball field and surrounding area in good condition
b. Perform needed maintenance to the ball parks that the league organization uses
c. Responsible for watering of the ball fields and keeping it free from trash
d. Responsible for working with AF City to insure the fields are properly maintained
J. Equipment Manager:
a. Shall be in charge of all equipment.
b. Report to the president of the league when additional equipment is needed.
c. Keep records of equipment distribution and see that all equipment is returned or collected.
K. Snack Bar Manager:
a. Responsible for staffing and the operation of the snack bar.
b. Report to the president of the league when additional supplies are needed.
c. Keep sales records and work with the treasurer in purchasing new supplies and depositing money from snack shack sales.
L. Head Score Keeper:
a. Shall be in charge of training and scheduling of all scorekeepers for all games, including all leagues and to furnish the league with all statistics.
b. Enter statistics into the league website and provide any other statistical reports for managers. Scorekeepers must be at least 18 years of age for the major games. Scorekeepers in training may do 11-12, 9-10 games.
M. Miscellaneous Responsibilities:
a. All board and working board members will be assigned days to spend at the field as league representatives.

ARTICLE VII – MEETINGS

A. League Meeting
a. The President of the league will conduct and officiate in league meetings and a Secretary will keep minutes. If a secretary is not available then one of the other board members in attendance will keep minutes.
b. An annual parent meeting will be held in the spring as close as possible to the try-outs.
c. Closing Ceremonies to be held in July as close to end of season as feasible. Officers will be presented for approval at the closing ceremonies. See Article V, E for said offices.
d. Annually a Board meeting prior to the draft must be held to ratify the league bylaws.
e. Bylaws are in effect through the final game of the season.
f. All managers and coaches shall meet prior to the start of the season.
g. Meetings regarding policy creation, amendment to the constitution or bylaws, or major financial decisions (exceeding $150) may be called under the President’s direction with 72 hours notice. A quorum must be present for the meeting to be valid.
h. Emergency meetings may be called by the President or Vice-Presidents that includes all available board members. A quorum is not required.

ARTICLE VIII – FINANCIAL POLICY

A. The Board of Directors shall decide all matters pertaining to the finances of the league treasury and it shall be the policy to place all income in a common league treasury, directing the expenditures of same in such a manner as to give no individual or team any advantage over others as to equipment, uniforms, game times, etc.
B. The Board of Directors shall discourage the contribution of funds to individuals or teams and solicit all funds for the common treasury of the league.
C. It shall be the policy of the league to purchase supplies, equipment etc. Members of the league shall receive no preferential treatment in regards to services and supplies. Misuse of league funds is grounds for disciplinary action, and possibly expulsion.
D. No purchases are to be made without prior approval of the Board of Directors. Any purchase made without approval is subject to cancellation or payment to be made by the individual purchasing items.
E. The President may authorize minor expenditures (under $150) without board approval.
F. An annual financial report will be presented to the board in writing at the close of the season and beginning of each season.

ARTICLE IX – FISCAL YEAR FOR FINANCIAL REPORTING

A. The fiscal year of the league shall begin October 1 and end September 30.